Posted On January 10,2020
“Management Trainee” required in a leading multinational company!
Natasha’s eyes brighten up. She read the eligibility criteria and found her candidature apt on 9 out of 10 points. Buzzing with excitement, she opened her laptop, crafted an email, and sent the resume immediately to the recruiter.
In the mail, she wrote “Dear Sir/ Madam, PFA the resume. Rgds.” Her email ID was “firstname.lastname@example.org”.
HR was furious with the email and rejected her job application straightaway. In spite of being a good fit for the concerned position, Natasha lost out on the opportunity due to lack of email writing skills.
Candidates focus rigorously on improving their verbal communication skills while preparing for an interview. But, they forget to enhance their email writing skills without realising that email is the first medium of communication with the recruiter.
Our today’s blog focuses on basic etiquettes which will help you craft a professional email and convince the recruiter to process your job application for the next round -
Create a professional email address
“The first impression is the last impression” - we can’t emphasize upon it more. Your email ID is the first thing that a recruiter sees. If it sounds unprofessional, curtains might come down too soon. Avoid using words like “cool”, “beautiful”, “dude”, “diva”, “angel”, “love” etc in the email ID.
Usually, a professional email consists of a combination of your first name, last name, and if necessary, a few digits such as your birth year or year of creation of the email ID. Natashasingh@gmail.com, email@example.com, firstname.lastname@example.org are some examples of professional email IDs.
Avoid capitalising the words
Capital words sound like “shouting”. Don’t capitalise any word. Instead, you can bold, italicise or highlight the important words to grab the reader’s attention.
Don’t copy-paste “Dear Sir/ Mam” in all emails
During job hunting, candidates have to send their resume and cover letter via email to whoever asks them to do so. Sometimes, they copy-paste the salutation “Dear Sir/ Mam” hastily in every email to avoid re-editing time. It can backfire.
If you can identify the gender of the recipient from the email address, you should use either “Dear Sir” or “Dear Madam” or Dear [First Name]”.
While sending the resume to non-gender specific email IDs such as hr@, recruiting@ or info@ etc, you could use Dear Sir/ Mam or Dear [Job Title]
Eliminate usage of acronyms like PFA or FYI
Acronyms and abbreviations are commonly known but still not desirable to write while sending resumes. Avoid using terms like PFA, FYI, IMO, LMK etc. because they might create confusion in the mind of the recruiter.
Don’t forget to attach the documents
It might sound crazy, but a lot of us commit this mistake - forgetting to attach our resumes and cover letters! You can send it again, but it creates an embarrassing situation. Instead, double-check the email before hitting the “Send” button. Attach the documents, proofread the content and ensure that you’re sending it to the right recipient.
Ritu Raj Das, Co-Founder of Skill Prodigy, says, “Emails can make or break the chances of getting an interview call. In a world where every candidate has a similar skillset and education experience, these tiny things can create a massive difference.”
So, learn and apply these tips and improve your chances of landing an interview call. Download the Skill Prodigy app, learn more on how to improve your email writing skills and get vital advice from our mentors and experts.